Privacy Policy

Event IT is the data controller for the processing of the personal data we collect about you:

Event IT ApS
Sindalsvej 7
8240 Risskov
CVR: 34046875
info@event.it
+45 4422 8888

As data controller, we are responsible for ensuring that your personal data is processed in accordance with applicable data protection legislation, including the General Data Protection Regulation (GDPR).

In this privacy policy, you can read about:

• what personal data we process
• why we process your personal data
• how long we retain your personal data
• what rights you have

If your relationship with us is not covered by this privacy policy – for example, if you are an employee of Event IT – you will receive separate information about how your personal data is processed.

Personal data is any information relating to an identified or identifiable natural person.

Personal data may include, for example, your name, address, email address, telephone number, IP address, payment information, photographs, or information about how you use our website and systems.

We protect your personal data and only process it when we have a valid basis for doing so.

We only collect and process personal data that is necessary for the specific purposes for which it is collected, and we retain it only for as long as necessary to fulfil those purposes or to comply with legal obligations.

We have implemented appropriate technical and organisational security measures to protect your data against unauthorised access, loss, alteration or disclosure.

As a general rule, we collect data directly from you, for example:

• when you visit our website
• when you register for or use our system
• when you contact us
• when you subscribe to our newsletter
• when you enter into an agreement with us

When you purchase or use our system, we process data such as:

• name
• address
• e-mail
• phone number
• job title
• company name and CVR (business registration) number
• payment details

The purpose is to provide our services, manage the customer relationship, process payments, and provide support.

The legal basis for processing is the performance of a contract (GDPR article 6(1)(b)) and our legitimate interest in operating and managing our business (article 6(1)(f)).

We retain the data for as long as the customer relationship exists and thereafter to the extent required by the Danish Bookkeeping Act (Bogføringsloven) or in order to establish, exercise, or defend legal claims.

When our customers use Event IT to manage registrations, attendees, and events, we process personal data on behalf of the customer.

In such instances, the customer is the data controller, and Event IT acts as the data processor.

Such processing is governed by a data processing agreement, and we process personal data solely in accordance with the documented instructions of the customer.

When you contact us for support or customer service, we process:

• your contact details
• the content of your enquiry

The purpose is to respond to your enquiry and assist you.

Legal basis for processing:

• performance of a contract (GDPR article 6(1)(b))
• our legitimate interests in responding to enquiries (article 6(1)(f))

Data is deleted when it is no longer necessary for this purpose.

We use third-party service providers for services including:

• hosting
• payment processing
• communication
• IT operations

When using service providers, we enter into data processing agreements where relevant.

We prioritise service providers within the EU/EEA.

In certain circumstances, data may be disclosed to, for example:

• banks
• debt collection agencies
• auditors

We strive to process personal data within the EU/EEA.

If data is transferred to a country outside the EU/EEA, we ensure that a valid transfer mechanism is in place, such as the European Commission’s Standard Contractual Clauses.

When you subscribe to our newsletter, we process:

• name
• e-mail address
• information regarding opens and clicks within the newsletter

The purpose is to send news, information, and marketing materials.

The legal basis for processing is your consent (GDPR article 6(1)(a)).

You may withdraw your consent at any time by unsubscribing from the newsletter.

When you follow or interact with us on social media, we may process:

• name
• comments
• likes
• messages

We use this information to communicate with you and to market Event IT.

The legal basis for processing is our legitimate interest (GDPR article 6(1)(f)).

Social media platforms also process data as independent data controllers. You should therefore review their respective privacy policies.

We may use images from events, trade fairs, or other contexts in which Event IT participates.

Images are only used if we have a lawful basis, such as consent or our legitimate interests.

If you wish to have an image removed, please contact us.

When collaborating with suppliers and business partners, we process standard contact details such as:

• name
• e-mail
• phone number
• job title

The purpose is to manage the business relationship.

The data is deleted when it is no longer necessary.

If you apply for a job with us, we process the information you send to us, such as:

• application
• CV
• any attachments

The purpose is to evaluate your application.

The legal basis for processing is our legitimate interest in recruiting employees (GDPR article 6(1)(f)) or consent, if we retain your application for a longer period.

As a general rule, applications are deleted no later than 6 months after the end of the recruitment process, unless you have given consent to longer retention.

We use cookies on our website.

Cookies are used, among other things, to:

• ensure the functionality of the website
• compile usage statistics
• improve the user experience

You can read more in our cookie policy.

Under data protection law, you have several rights regarding our processing of your data.

To exercise your rights, you can contact us. You have the right to:

• request access to the personal data we process about you
• have inaccurate personal data corrected
• have your personal data erased
• restrict the processing of your data
• receive a copy of your data (data portability)
• object to the processing of your personal data

If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time.

If you wish to lodge a complaint regarding our processing of your personal data, you have the right to contact the Danish Data Protection Agency (Datatilsynet).